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PRIVACY & COOKIES POLICY

 

Colectic, SCCL is committed to protecting your privacy. This Privacy Policy explains how we collect and use your personal data and which rights and options you have in this respect. Please also refer to our Cookie Policy which explains the use of cookies and other web tracking devices via our website.

Our organisation	Colectic, SCCL is the legal entity responsible for personal data collection, with offices at c. Dels Salvador, número 8, 08001, Barcelona, Spain. VAT number: F60939956 Registered in the Register of Cooperatives number 14.952
Our data protection officer	Registered office at C. Dels Salvador, 8, 08001, Barcelona Phone 93 442 58 67 Email lopd@colectic.coop

We collect, use and are responsible for certain personal data about you. When we do so, we are subject to the General Data Protection Regulation, which applies to the processing of personal data in the context of the activities of an establishment of a controller or a processor in the Union. We are responsible as ‘controller’ of that personal information for the purposes of those laws. By submitting any Personally Identifiable Information to us, you consent and agree that we may collect, use and disclose such Personally Identifiable Information in accordance with this Privacy Policy.

 

Which personal data do we collect?

We may collect and use the following personal data about you:

• Your name and contact information, including email address and telephone number, job title and company/organisation details
• In relation to specific projects, we may collect information including your nationality, geographical location, such as city, region, or country; gender, age, sector of employment
• Your responses to surveys, competitions and promotion of events
• Any special requirements or points of interest you indicate during your registration to events.

 

How do we collect your personal data?

We collect most of this personal data directly from you — in person, by telephone, text, email and via our website (online forms). In particular, we may collect information in the following cases:

1. If you register as a learner using any ACTin'YouTH learning platform.

• We may collect your name and contact information, including but not limited to name, address, email address and telephone number during your signing up on the learning platform.
• We may use your details to contact you about any relevant ACTin'YouTH training activities, programmes and events.

Your personal information is required to provide services to you. If you do not provide the personal information we ask for, it may delay or prevent us from providing services to you.

 

For which purposes will we use your personal data?

Under data protection law, we can only process your personal information if we have a proper reason for doing so, e.g.:

• to comply with our legal and regulatory obligations;
• for the performance of our contract with you or to take steps at your request before entering into a contract;
• for our legitimate interests; or
• where you have given consent such as in the case of specific projects where your data is shared for reporting purposes (for example with the European Commission) and for targeted communications

A legitimate interest is when we have a business or commercial reason to use your information, so long as this is not overridden by your own rights and interests.

We do not sell or otherwise disclose personal data we collect about you, except as described in this Privacy Policy or as we disclosed to you at the time the personal data is collected.

The above table does not apply to special category of personal data, which we will only process with your explicit consent.

 

Promotional communications and opt-out

We may use your personal data to send you updates (by email, text message, telephone or post) about our services, including ACTin'YouTH activities, programmes and events and to organise such activities, programmes and events.

We will always treat your personal information with the utmost respect and never share it with other organisations for marketing purposes.

You have the right to opt out of receiving promotional communications at any time by:

• writing a personal message to the data protection officer with the request to remove your data from ACTin'YouTH databases
  

 

With whom will we share your personal data?

We might share personal information with:

• third parties we use to help us run our organisation, e.g. website hosts, third parties related to the employment of our staff, including insurance companies, social security services, payment services, travel services);
• third parties approved by you, e.g. social media sites you choose to link your account to or third-party payment providers;
• our banks in relation to our legal statutory obligations under Spain law.

We only allow our service providers to handle your personal data if we are satisfied they take appropriate measures to protect your personal data. We also impose contractual obligations on service providers relating to ensure they can only use your personal data to provide services to us and to you. We may also share personal information with external auditors, e.g. in relation to accreditation and the audit of our accounts.

We may disclose and exchange information with law enforcement agencies and regulatory bodies to comply with our legal and regulatory obligations. Our Site contains links to third-party websites which are not managed by ACTin'YouTH. Moreover, any personal data you provide on third-party websites is subject to those third-parties’ privacy policies.  We are not responsible for the practices and policies of such third-party websites.

 

Where is your personal data held?

Personal data may be held at our offices and those of our third-party agencies, service providers, representatives and agents as described above.

 

For how long do we retain your personal data?

We will keep your personal data as long as we share information with you and as long as we are providing services to you. Thereafter, we will keep your personal data for as long as is necessary:

• to respond to any questions, complaints or claims made by you or on your behalf;
• to show that we treated you fairly;
• to keep records required by law.

We will not retain your personal data for longer than necessary for the purposes set out in this policy.

 

Transferring your personal data out of the EU

To deliver services to you, it is sometimes necessary for us to share your personal data outside the EU, e.g.:

• with your and our service providers located outside the EU;
• if you are based outside the EU;
• with services providers used to provide services to our members’ legitimate interests

These transfers are subject to appropriate safeguards as outlined in Article 46 GDPR.

 

Keeping personal data about you secure

We have appropriate security measures to prevent personal information from being accidentally lost, used or accessed unlawfully. We limit access to your personal information to those who have a genuine business need to access it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.

We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.

 

How to complain?

We hope that we can resolve any query or concern you may raise about our use of your data.

The General Data Protection Regulation also gives you right to lodge a complaint with a supervisory authority, in particular in the European Union state where you work, normally live or where any alleged infringement of data protection laws occurred. 

 

Updates to this Privacy Policy

This Privacy Policy was last updated in March 2022. We reserve the right to update and change this Privacy Policy from time to time in order to reflect any changes to the way in which we process your personal data or changing legal requirements. In case of any such changes, we will post the changed Privacy Policy on our website or publish it otherwise. The changes will take effect as soon as they are posted on this website.

 

How to get in touch with ACTin'YouTH?

We welcome your views about our websites and our Privacy Policy. If you would like to contact us with any queries or comments, please send an email to lopd@colectic.coop

 

Cookie Policy

 

How do we use cookies?

We use cookies to automatically collect information about website users when they navigate on our Site. Cookies are small text files placed on your web browser by websites that you visit while browsing the Internet. Cookies are widely used to help make websites work efficiently as well as to analyse traffic on websites. Cookies also allow websites to tailor information to individuals based on browsing preferences. You can enable, disable or delete cookies through your Internet browser. In order to do this, follow the instructions provided by your browser.  However, if you choose to disable cookies, some features of our Site may not work properly.

 

What cookies do we use?

• Strictly necessary cookies. Some cookies are strictly necessary in order to enable you to browse on our Site and use its features.
• Performance cookies. We use Google Analytics cookies to collect information about the use of our Site, for instance which pages visitors go to most often, and if they get error messages from web pages. This helps us improve your browsing experience. Google Analytics analyses your interaction with our website and stores information about IP address, operating system, web browser, pages visited, demographics of the users, the device used, and where the visit originated. Google provides certain privacy options and choices in this regard, which are described here.

 

Social widgets

Our Site has buttons that link to Facebook, LinkedIn, Twitter and YouTube. The providers of these third-party social widgets may set cookies to collect information regarding our Site users and their interactions with the social widgets.  Please review the privacy policies of the social widget providers for more information.